It’s worth finding out so read on!Ī Distribution List lets you print a Work address for some of the people, and a Home address for others, and an “Other” address for still others, all in one group, all in one shot. This can be a handy thing but no one knows how it works. The wild card is the “Distribution List” option. If you choose “work” you only print the Work addresses. The way this list works is, if you choose “home”, you print only the Home addresses. When you click on the “All” pop-up you see something like this (I say “something” because you probably don’t have a Texas category, nor a “Primary Mailing” category– those are custom, beyond the scope of this article). Unless the people in your group have only one address each the “All” option is not what you want. By default, it says “All.” You might think that means “Print a label for all of the people in the list.” What it really means is “Print a label for every address in the list.” So, if a person has a home and a work address, you’ll get two for that person. This is where you get to specify what gets printed. Here, I’m using Avery 5161 (2 across, ten down– a little more than a penny apiece). The Address Book is ready for any of more than 100 Avery sizes. That’s where you get to choose the the type of label you’ll be using. First, be sure the Style pop-up (middle right) is set to “Mailing Labels.” Next click the “Layout” button just below that. Everyone forgets to do it once in a while, even when he knows better. Otherwise, when you go to print, you won’t be able to print labels for the whole group. It is very important that you click on the name of the group.
Step 3: Click on the name of the group, then go to File and Print. If the label is wrong click the Edit button and fix it. The Home address should have a “Home” label next to it, for example. Step 2: Be sure that the addresses in your group are labeled properly. Rename the group (double-click on its name) and you are ready for Step 2. Then, go to the File menu, and choose “ New Group from Selection.” It does exactly what the name suggests. Then, hold the Command key, and click on the rest of the people who belong in the group. Far easier: start in the “All Contacts” group, then click on ONE person that will be part of your group. That second part is not so easy– it’s a lot of dragging. That gives you an empty untitled group, so you rename it (easy) and then you click on “All Contacts” and one-by-one drag cards into your group. One way to make a group is to click where the blue arrow is pointing. You’ll almost certainly want to print labels for a group of people, not for just one and not for all of them. Yes, you could stand at the printer and feed envelopes one at a time for your entire Christmas card list, for example. Here are some tips for printing beautiful labels with minimal work.īONUS: a lot of this applies to printing envelopes, so even if you’re not a Mailing Label guy there’s a lot of good stuff in here for you too. There are plenty of reasons to like the Address Book but the mailing list printing is one of my favorites. Printing mailing labels is easy, especially if you’re using Apple’s Address Book.
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(Are you looking for how to print mailing labels from your iPhone or iPad? Here’s my article about that, updated for 2015.)
The label printing works the same way regardless. It’s now known as “Contacts,” starting in OS 10.8, for consistency with the name used on the iPhone. UPDATE: Apple’s Address Book app has a new name.
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